2.1 Form of the Awards
2.1.1 Each Best Paper Award shall
consist of a plaque with the author’s name declaring him or her
to be a winner of the Best Paper Award. The plaque shall include the
number of the Technical Conference and the date of the conference. In
the case of multiple authors, each co-author will receive a plaque.
2.1.1 Each paper award shall be
$500, to be divided evenly among the authors. In the case of multiple
authors, each author shall receive at least $100.
2.1.3 The Awards shall be presented at the subsequent Technical Meeting.
2.2 Author qualifications
2.2.1 The authors do not have to be members of ASC.
2.2.2 The authors do not have to be citizens nor residents of the United States.
3.1 Paper selection process
3.1.1 Session Chairs at the Annual
Technical Conference shall fill out the Best Paper Nomination forms for
their sessions and submit them to the Society Vice President, who is
the chair of the Awards Committee (a committee consisting of the Vice
President and the two most recent Society Presidents, not including the
3.1.2 Following the Annual
Technical Conference, the Vice President shall distribute the Session
Chairs’ Best Paper Nomination forms to the appropriate current
Technical Division Chairs.
3.1.3 Each current Technical
Division Chair shall review the Session Chairs’ Best Paper
Nomination Forms and submit to the Vice President up to two selections
following the Technical Conference.
3.1.4 The Awards Committee shall
review the Technical Division Chairs’ recommendations and select
one or two overall ASC Best Papers to be announced at the next Annual
3.2 Selection schedule
3.2.1 Best Paper Nomination forms shall be distributed to Session Chairs prior to their sessions.
3.2.2 Before the end of the Annual
Technical Conference at which the papers were presented, Session Chairs
shall submit to the Vice President their respective Best Paper
Nomination forms. If the Proceedings are not available at the Technical
Conference, the Nomination forms shall be submitted within two weeks
following provision of the Proceedings to the Session Chairs.
3.2.3 As soon as possible after
selections by the Session Chairs have been submitted to the Vice
President, the Vice President shall instruct the Technical Division
Chairs to begin the process of evaluating the appropriate papers.
3.2.4 By April 1 of the year
following the Technical Conference at which the papers were presented,
each Technical Division Chair shall submit to the Vice President the
titles, authors and contact information for the one or two papers
selected as best papers in the respective division.
3.2.5 By May 1, the Awards
Committee shall select one or two overall ASC Best Papers and the Vice
President shall inform the Executive Committee of the outcome.
3.2.6 The authors of the Best Paper Awards shall be notified, in writing, as soon as possible after May 1.
3.3 Selection guidelines
3.3.1 The papers should be judged
on the clarity and conciseness of the statement of the objectives of
the work, and the clarity and conciseness of the statement of the
approaches, procedures, and methodologies for achieving these
3.3.2 A summary of important
conclusions should be included, and these should be substantiated. The
significance of the findings, how they contribute to the state of the
art, and how they relate to the work of other investigators should be
easily determined from the writing.
3.3.3 Effective use of tables and
figures, and ease of understanding them, including units, dimensions,
legends, labels, symbol and line types and colors, etc., should be
3.3.4 Effective use of section and subsection titles can enhance a paper’s organization and should be evaluated.
3.3.5 The technical merit of the
work is, of course, very important, and all of the above criteria
should be considered in this context. It is possible to have a very
neat, effective presentation that talks about nothing.
4.1 Record of the selection process
After the awards have been announced
to the Executive Committee, it is the duty of the Chair of the Awards
Committee to properly file the selection results so they are available
for later consultation, if necessary. The file should include a list of
all papers considered for each particular Division, the names of the
Session Chairs and Technical Division Chairs involved in the collection
of nomination forms and the selection process, and the results of any
scheme to rank the papers.